Using InSite

Once you have logged in, you will see a list of all your current jobs. Click on a job name to be taken to the summary page for that job.

From the summary screen, you can upload any files that are required for the job directly to our workflow server. We recommend that jobs are supplied as press–ready PDFs. Should you wish to upload component artwork files such as fonts, images and QuarkXPress or Adobe InDesign documents, these must be stored as a compressed archive (e.g. .ZIP or .SIT) to protect them in transit.

Click the Upload Files button and the Upload Files window appears. You can drag each PDF or compressed archive file onto this window. When you are ready, click the Upload button and the files will be uploaded and stored with the job. A progress bar shows your files uploading.

If the job has been configured for automatic workflow, your files will begin processing after a few minutes. Note that this feature is only available when artwork is supplied as PDF.

Once your files have been processed, they will become available to view online. This process is automatic and you will receive an email to let you know that your artwork is ready to examine.

From the job’s page, choose the Pages tab. A list of pages is displayed with thumbnails for easy identification. This screen allows you to Approve or Reject the proofs once you have viewed them. You may have received hard copy proofs; these too can be approved or rejected from the same screen. You can also download a JPEG image or a PDF proof to print out or email to colleagues.

If you would like to view high resolution proofs of your job online, select a page and click the Smart Review button. A small Java applet is downloaded. If this does not load automatically, double click it. When the Smart Review application launches, it connects to the InSite server and downloads the artwork for viewing.

A number of review tools are available, including ruler, separations control, densitometer, live chat and collaborative view control. Each action is summarised and logged for future reference.

From the Smart Review screen you can choose to Approve or Reject the proof. You can then choose another page to view from the pages list in the side panel.

When you have finished reviewing the online proofs, the InSite pages list automatically shows the approved/rejected status of each page.